Warehouse management is an area where significant investment has to be made by every retailer or wholesaler. The efficiency of management at the warehouse reflects in the processes that follow in the business.

warehouse management

Starting from optimizing warehouse space to ensuring smooth inflow and outflow of products, no over-stocking or under-stocking, timely shipment of products, to minimizing overhead and labor costs are all responsibilities that a warehouse management team have to take up.

What is warehouse management?

A warehouse is where most of the actual stock moves around in. Indeed, this also increases the scope for errors and losses immensely. Warehouse management involves managing inventory movement from receiving to picking, packing and shipping products.

Using an inventory management software for warehouse management ensures that the scope for human error is low. With better visibility of your warehouse inventory, you can manage your retail business much more efficiently.

Here are a few ways to make warehouse management more efficient.

Steps For Better Warehouse Management

  1. Automate all warehousing operations

    ‘Some organizations with 30,000 or 40,000 item numbers and multiple facilities are still convinced they’re better off without technology’, says McKnight-Denny McKnight, partner, Tompkins Associates Inc.

    Companies not having automated inventory management systems are at a big-time loss. 65% sales loss has been reported due to inefficient inventory management. Using barcodes for identifying your SKUs (Stock Keeping Units) within warehouses can improve inventory management and sales tremendously.

    It is, thus, advisable to utilize a multi-channel inventory management software in order to manage all your warehouses and stores, all from the same place.

  2. Centralization of information

    Make information pertaining to all your warehouses available across all of them. Utilize software that can help you integrate inventory and orders across all your warehouses and that is usable by multiple users. This gives great clarity to the available stock and avoids confusion.

    Inventory Management Software like Primaseller lets you manage your multiple warehouses and stores (online and retail) from the same place. This leads to the smooth flow of inventory and orders with absolute clarity of transactions.

  3. Track the number of times a particular product is picked during a specific time period

    If an item was picked only 6 times a year, then you must rethink about stocking the product at your warehouse. The valuable space in your warehouse must be properly utilized. If the particular stock at your warehouse is moving very slowly, then it’s better to avoid storage costs by drop shipping from the manufacturer.

  4. Optimize warehouse space

    Make better use of vertical spaces. Do not use a similar type of shelving for all items. For example, using pallet racks for small items does not make sense. It wastes space.

    Use bin locations to locate products. This will allow you to accurately and speedily locate products whenever you want. Take care not to mix multiple SKUs at the same bin location. This slows down the entire process.

  5. Implement lean warehouse operations

    Reduce safety stock. Overstocking at your warehouse will lead to waste of space and time alike.

    Lean inventory is the amount of inventory that you just need to satisfy your customer demands, i.e., the cycle stock that you need.

    Maintaining lean inventory has several advantages like reduction in time spent looking for inventory, reduction in stock handling time , reduction in the number of trucks required to transport your inventory, saving warehouse space as well as storage costs, etc.

    warehouse management

  6. Track shipping details accurately

    Accurate details of shipping help to get an idea of a number of factors including the quality of your stock, cycle time, lead time, labor hours involved in each shipping, etc. One must also track the cost/item shipped, the percentage of perfect shipments, and shipping dock utilization.

In order to understand the efficiency of your warehouse management, you must keep measuring the following KPIs (Key Performance Indicators). Remember to track them often for better results.

  1. Order Fill Rate

    This shows the number of items ordered versus the number of items shipped. It essentially shows how good the service level of a distributor is. A good one is about 98%.

  2. On-time Shipment

    This shows the percentage of orders shipped within the defined time.

  3. Storage

    Storage costs are an important KPI in warehouse management. Some measures include storage cost per item, inventory storage per square foot, and days-on-hand.

There are many more factors that you can use to measure warehouse efficiency like warehouse capacity, customer retention rate, new customers, putaway, etc.

Primaseller is an inventory and order management software that lets you manage inventory across all your warehouses and stores, both online and retail, from one single place, thus making integration and centralization of data better.


Want to read more articles like this?

CEO and Founder of Primaseller